Effective Time Management with Synergist

The ultimate success of an agency rests in effective time management. The products and services which you sell are in fact the "time", thus ensuring that the studio is running efficiently is a key factor for any agency to be profitable. In order to make sure that your agency is managing time properly and delivering the tasks, you must use some sort of management tool like Synergist that brings you timesheet application and project management features all in one box! For this system to be a success every live job must have an estimate of time against it; and there should only be 2-3 people only who have the ability to schedule the work. The Client Account team should have a view only access so that they can see the studio capacity in order to better manage Clients expectations.  Estimate lines will be allocated to resources and this method operates on a drag and drop basis. It is imperative that the system is kept as up to date as possible to give a true and accurate reflection of the studio capacity. For it to be a success there needs to be a Studio Manager or a Traffic Manager controlling the diary booking system and ultimately responsible for the resource planning of the company. The allocation of work to resources will be detailed in their web diary view – this will from the basis of recording time to the jobs that each individual resource is working on.

Managing Time and Deliverables – The Challenge for Creatives

Each professional individual and agency runs after managing time and to deliver the milestones in time to stay profitable and to avoid any loss that might come up due to delayed deliverables. Managing time and scope of the deliverable is a difficult task and cannot be easily handled without some sort of assistance and procedure. Although, various elements comes into picture like making use of manual and multiple independent systems that cause doing manual jobs like filling spreadsheets, re-entering data and taking manual readings etc. On aspects may include using sophisticated agency management system that covers up not only timesheet but also serves as job bag system and scheduling system that helps creating schedule and maintenance of job bag alongside having well maintained traceable timesheets. So, if you make use of manual systems that you may be a victim of falling by schedules and ultimately losing the project (definitely if you do not meet the cost and timelines which exceed if deliverables are delayed for any reason). On the other hand, if you use a comprehensive project management system like Synergist then it becomes quite easy for you to take the challenge and meet the deadlines by delivering milestones in due time. It will ensure that you stay not only profitable but also possess the ability to compete in the market.

Do you need One System or Multiple Disparate Systems?

It does not matter if you are a small company or a large one; you always need to have certain tools and systems to do your job and remain in the competition. These tools may include simple job bags, time and account systems, estimation and job costing, team building, resource and scope management, project management system and reporting tools etc. It is not necessary that you need all these tools but usually most of these tools are required by agencies and creative to accomplish their jobs and to deliver in time projects with accurate budget and estimated values.

If an agency that requires and relies upon all these and similar tools to manage its business than it may be a difficult and time consuming situation where significant percentage of revenue could be wasted. Even using manual systems, spreadsheets, shared documents, custom developed pieces of software for costing, and management etc. seems to be a spot in operations that needs a fix or suitable alternative solution like Synergist that comes up pre-integrated with all such tools and system to help you doing better with efficiency and delivering effective in time solutions and projects.

Synergist Business Automation – Save Time to Increase ROI

Managing data files or more appropriately digital assets which may include from text to multi-media content – is a lot of hectic job for the creative and even for professionals. It takes time and require to you do struggle to find out what you are looking for when needed and you may realize if all of the individuals spend 5 minutes to find out their desired files than how much working hours would be wasted (a lot more in case of multiple offices of the same agency). So, the problem is all above how to save time to increase productivity and the single answer is automation of the job by means of some system like Synergist that automates the whole job process and provides a comprehensive yet simplest interface for the finding desired information about a project and files since Synergist works the best as a job bag system. Following are some of the areas of the key feature:

• Attachment of any file type to a job, client or supplier.
• Supports Microsoft Office templates to automate creation of common documents such as letters, contact reports etc.
• Automatically files emails and attachments against the correct job or client.
• One click creation of emails to any contact within the system, including attachments.
• All emails are created within your standard email system ensuring you don’t have two inboxes to monitor.

Is Changing your Agency System is Troublesome?

Each organization implements certain processes, procedures and necessary tools to execute business operations. The priority of each of them depends upon the nature of the business however, there always exist a system that facilitates doing day to day operations and sometimes to stay into competition. It is also very true that for IT organization or for creative agencies it is quite crucial to stay updated with new tools and technique but unfortunately for most of the organization it is not so easy and similarly it is even more difficult to change the whole system.

Express systems is one of an organization that ensure the smooth transition of system update or even system setup for agencies with their existing data or providing hands on training so you could do all that all alone to manage your business. Other than that, key business requirements are documented for future use and even used as guide by the project managers and stakeholders of the agencies involved in business operations or the ones using the system. Mostly, these creative agencies require job bag system like Synergist that works on PC’s and Mac and comes up with a lot of integrated tools as well.