Effective Time Management with Synergist

The ultimate success of an agency rests in effective time management. The products and services which you sell are in fact the "time", thus ensuring that the studio is running efficiently is a key factor for any agency to be profitable. In order to make sure that your agency is managing time properly and delivering the tasks, you must use some sort of management tool like Synergist that brings you timesheet application and project management features all in one box! For this system to be a success every live job must have an estimate of time against it; and there should only be 2-3 people only who have the ability to schedule the work. The Client Account team should have a view only access so that they can see the studio capacity in order to better manage Clients expectations.  Estimate lines will be allocated to resources and this method operates on a drag and drop basis. It is imperative that the system is kept as up to date as possible to give a true and accurate reflection of the studio capacity. For it to be a success there needs to be a Studio Manager or a Traffic Manager controlling the diary booking system and ultimately responsible for the resource planning of the company. The allocation of work to resources will be detailed in their web diary view – this will from the basis of recording time to the jobs that each individual resource is working on.

Changing your System will not be a Problem!

One of the biggest challenge that agencies often face is changing their system to stay into competition and making use of latest tools and technologies. Various solutions and consultants may popup to help but using sophisticated niche experts will be helpful. Express Systems is one of such solution providers who ensure that you have the appropriate number of onsite days with one of experienced Project Managers to help you with the transition.  Whether it be getting the system set-up with your agency data or providing hands-on user training they ensure that you are not left to manage this alone.  Key business requirements are documented per-implementation and are used as a guide by our Project Managers when bedding the system into your agency.  Express Systems have hundreds of clients who have been through this process and we would be more than happy to provide case studies or references of their experiences and the solution they provide is Synergist which is a leading Job bag System for the creative sector and works on both PC’s and Mac’s. It will also integrate with most accounting systems so give us a call and help us make your business secure.

Job Bag Systems help Better Management

Every business in the world requires several types of records and makes use of various mechanisms for their record management either operational or project specific. Although, both are important to be maintained but project specific record is even more essential because operational record could same for multiple projects but project to project things may vary. Therefore using job bag systems will help keeping record in one place that can be used in future for reference and decision making. Even electronic job bag system can also be effective. Usually, a job bag is an archive that carries all relevant material to a project or a job that ensures proper management and job tracking for any reasons. It could either be some improvement, future decision making or reuse of existing organizational knowledge. So, job bags and tracking systems can help agencies making more progress by better management of organizational information and record.

Managing Time and Deliverables – The Challenge for Creatives

Each professional individual and agency runs after managing time and to deliver the milestones in time to stay profitable and to avoid any loss that might come up due to delayed deliverables. Managing time and scope of the deliverable is a difficult task and cannot be easily handled without some sort of assistance and procedure. Although, various elements comes into picture like making use of manual and multiple independent systems that cause doing manual jobs like filling spreadsheets, re-entering data and taking manual readings etc. On aspects may include using sophisticated agency management system that covers up not only timesheet but also serves as job bag system and scheduling system that helps creating schedule and maintenance of job bag alongside having well maintained traceable timesheets. So, if you make use of manual systems that you may be a victim of falling by schedules and ultimately losing the project (definitely if you do not meet the cost and timelines which exceed if deliverables are delayed for any reason). On the other hand, if you use a comprehensive project management system like Synergist then it becomes quite easy for you to take the challenge and meet the deadlines by delivering milestones in due time. It will ensure that you stay not only profitable but also possess the ability to compete in the market.

Are You Delivering In Time Services?

One of the biggest dilemmas of agencies is to meet deadlines! There are number of reasons why they fall back the schedule and fail to deliver in time projects. Usually, the problem exists in planning and scheduling of tasks although tasks can be define and allocated appropriately but how should they be executed and compiled for delivery is the major problem where often agencies waste their billable hours. In such cases it is recommended to consult with professional agencies offer scheduling systems like Synergist which is a comprehensive project management software integrated with different planning, management, reporting and estimation tools. Synergist consultants offer their services and solutions that may best fit your problem case like the ones here.

With the help of Synergist consultants you will come to know how you can schedule the jobs appropriately and deliver in time to make more profits by saving your billable hours and efforts.

Do you need One System or Multiple Disparate Systems?

It does not matter if you are a small company or a large one; you always need to have certain tools and systems to do your job and remain in the competition. These tools may include simple job bags, time and account systems, estimation and job costing, team building, resource and scope management, project management system and reporting tools etc. It is not necessary that you need all these tools but usually most of these tools are required by agencies and creative to accomplish their jobs and to deliver in time projects with accurate budget and estimated values.

If an agency that requires and relies upon all these and similar tools to manage its business than it may be a difficult and time consuming situation where significant percentage of revenue could be wasted. Even using manual systems, spreadsheets, shared documents, custom developed pieces of software for costing, and management etc. seems to be a spot in operations that needs a fix or suitable alternative solution like Synergist that comes up pre-integrated with all such tools and system to help you doing better with efficiency and delivering effective in time solutions and projects.

Do you want to grow your Agency?

Creative agencies often require certain framework at work that usually includes process and procedures, tools and technologies in order to deliver services and products. Though these requirements may differ based upon the nature of the business an agency does and also upon the scale or operations and agency. For small agencies it is relatively easy to accomplish their operations without sophisticated tools and technologies but for the medium and large sized agencies it is quite essential to deploy framework and tools that help them doing better and delivering valued services and products. However, such framework setup require sophisticated expertise and technical knowledge which is often found to be an obstacle for agencies and here comes the role of professional consultants who are well equipped with suitable knowledge and skills. For creative agencies involved in multi-media advertising and related domain even accounting and finance, it’s always good to consult with Synergist consultants for guidance and deployment of project management systems etc. You may find out exciting case studies by Express Systems Consultancy that reflect not only the strength of their services but also the solutions they deploy.